Course Objectives:

By the end of this training, participants will be able to:

1. Fundamentals of Project Close-Out

• Understand the significance of project close-out in the project lifecycle.
• Identify key activities involved in closing out a project, including technical, contractual, financial, and operational aspects.
• Recognize the differences between project completion, close-out, and handover.

2. Developing an Effective Close-Out Plan

• Learn how to create a structured Project Close-Out Plan, including:
• Scope definition and objectives.
• Close-out milestones and deliverables.
• Stakeholder engagement and communication strategies.
• Establish a Close-Out Checklist to ensure all necessary steps are completed.

3. Documentation and Lessons Learned

• Identify critical project documentation required during close-out, including:
• As-built drawings and technical reports.
• Final contract documentation and warranties.
• Operations & Maintenance (O&M) manuals.
• Implement best practices for capturing Lessons Learned to improve future project execution.

4. Financial and Contractual Close-Out

• Understand the financial reconciliation process, including final invoices, budget reconciliation, and closing accounts.
• Learn the importance of reviewing and closing contracts, including:
• Vendor and subcontractor performance evaluations.
• Claim resolution and contract compliance verification.
• Ensure proper asset handover and demobilization of resources.

5. Handover and Operational Readiness

• Develop a structured approach for transferring the project to operations.
• Ensure all training, spare parts, and operational readiness requirements are met.
• Understand key post-close-out activities such as performance monitoring and post-project support.

6. Risk Management and Compliance in Close-Out

• Identify common project close-out risks, including delays, incomplete documentation, and unresolved claims.
• Implement strategies to mitigate risks and ensure smooth project completion.
• Understand regulatory and compliance considerations for project close-out.

7. Troubleshooting and Case Studies

• Study real-world project close-out challenges and best practices.
• Learn systematic problem-solving approaches for contract disputes, documentation gaps, and stakeholder conflicts.
• Apply case study insights to improve future project close-out efficiency.

Target Audience

This course is designed for professionals involved in project management, contract administration, and operations handover, including:

1. Project Management Professionals

2. Contract & Procurement Teams

3. Finance & Compliance Teams

4. Operations & Maintenance Teams